Papermark
Papermark is an open-source document infrastructure for secure document sharing and virtual data rooms. It offers page-by-page analytics, custom branding options, and unlimited storage. As a more flexible alternative to traditional VDRs, Papermark provides transparent pricing with no hidden fees, and can be self-hosted for companies with strict data sovereignty requirements.
DealRoom
DealRoom is a virtual data room solution focused on streamlining M&A transactions and due diligence. The platform emphasizes a fast, intuitive onboarding process and efficient document management to help deal teams keep track of complex transactions. It offers a user-centric design aimed at reducing administrative overhead while providing clear visibility into deal progress.
FirmRoom
FirmRoom offers a virtual data room designed to simplify the document review and due diligence process with an intuitive interface and transparent, flat-rate pricing. The platform is engineered for fast onboarding and streamlined document management, making it ideal for small to mid-sized deals. While FirmRoom emphasizes ease of use and predictable costs, it may not offer the same level of advanced features or customization as more traditional, enterprise-level providers.
Intralinks
Intralinks offers a virtual data room solution designed to securely store, manage, and share sensitive documents during complex transactions. The platform emphasizes robust file management, granular access controls, and comprehensive audit trails to support data room needs. However, its extensive configuration options and opaque pricing model may require significant onboarding and may not be ideal for smaller teams or less complex projects.
iDeals
iDeals Virtual Data Room (VDR) is a secure online repository and collaboration platform used by businesses, M&A teams, legal advisors, and finance professionals for handling sensitive documents and streamlining due diligence, document sharing, and corporate transactions. The platform offers granular permission controls, document security features, and an integrated Q&A module for efficient deal management.
Digify
Digify is a secure document-sharing and virtual data room (VDR) solution designed for organizations that need to protect their critical files and manage transactions, deals, fundraising, or legal documentation. The platform includes various control options (document permissions, watermarking, viewing restrictions) and user analytics to simplify due diligence or compliance processes.
DocSend
DocSend is a web-based document management platform that lets users share and track sensitive documents securely. Acquired by Dropbox in 2021 for $165 million, it provides document analytics, controlled sharing options, and virtual data room capabilities. The platform is designed to help teams understand document engagement and protect sensitive information, though it primarily focuses on PDF file sharing.
Ansarada
Ansarada is an AI-powered deal management platform that includes virtual data room capabilities with predictive insights. The platform focuses on preparing companies for transactions by organizing information securely and providing tools for deal preparation and execution. Ansarada's Pathways feature helps guide teams through standard deal processes and compliance requirements.
FORDATA
FORDATA is a European virtual data room provider offering secure document sharing for due diligence, M&A, and financial transactions. The platform features AI-powered tools like document redaction and translation capabilities for cross-border deals. It maintains strong data security with comprehensive permissions and activity monitoring.
Securedocs
SecureDocs offers a straightforward virtual data room solution focused on simplicity, security, and transparent pricing. The platform enables rapid setup (often within 10 minutes) and emphasizes ease of use with minimal training required. SecureDocs provides essential security features like two-factor authentication, customizable NDAs, and detailed audit logs without the complexity of enterprise-focused competitors.
Detailed Data Room Providers Information
Papermark
Virtual data room solution with unlimited storage, whitelabelling and ability to self-host
Best For
Fundraising, M&A deals for companies seeking modern and cost-effective data rooms with advanced analytics
Overview
Papermark is an open-source document infrastructure for secure document sharing and virtual data rooms. It offers page-by-page analytics, custom branding options, and unlimited storage. As a more flexible alternative to traditional VDRs, Papermark provides transparent pricing with no hidden fees, and can be self-hosted for companies with strict data sovereignty requirements.
Pricing
Business plan starts at €59/month (includes 1 data room), and Data Rooms plan at €99/month (includes unlimited data rooms). Both plans include 3 admin users and unlimited guest viewers.
What customers say about Papermark
I am an active Papermark user. Very happy that we made a transition to their data rooms. I recommend it to every founder and fund I know.
Key Features
Unlimited Data Rooms & Storage
Run multiple deals or projects simultaneously without storage limits or additional room-based charges.
Page-by-Page Analytics
Track user interactions at the page level to know exactly where viewers spend the most time in your documents.
Advanced Security Controls
Dynamic watermarks, screenshot protection, NDA acceptance, and granular access controls with allow/block lists.
White-labeling & Custom Domains
White-label your data rooms with custom logos, domains, and brand colors for a professional experience.
Q&A module and instant notifications
Keep all deal-related queries organized and secure with our Q&A module and instant notifications.
Pros
- Open-source architecture allows for security verification and customization
- Unlimited data rooms and storage with predictable pricing
- Granular page-by-page analytics for detailed engagement insights
- Custom domain and white-labeling capabilities
- No hidden add-on fees for advanced features
- Self-hosting option for maximum data control and compliance
Cons
- No dedicated mobile app (though web interface is mobile-responsive)
- Self-hosting requires DevOps resources to deploy and maintain
DealRoom
Modern virtual data room and deal management platform
Best For
Mid- to large-scale M&A transactions and due diligence processes
Overview
DealRoom is a virtual data room solution focused on streamlining M&A transactions and due diligence. The platform emphasizes a fast, intuitive onboarding process and efficient document management to help deal teams keep track of complex transactions. It offers a user-centric design aimed at reducing administrative overhead while providing clear visibility into deal progress.
Pricing
Pricing details are available on request and are structured to be competitive for mid-market transactions.
Key Features
Intuitive Onboarding & User Interface
Enables rapid setup and ease-of-use so teams can begin work quickly without extensive training.
Efficient Document Management
Supports bulk uploads, automated indexing, and powerful search capabilities to quickly locate critical documents.
Integrated Q&A and Communication
Facilitates in-platform discussion and Q&A management to keep all deal-related queries organized and secure.
Real-Time Reporting & Analytics
Delivers up-to-date insights into user activity and document engagement, helping monitor progress and compliance.
Pros
- User-centric design that minimizes setup time
- Streamlined document management and search functionality
- Built-in communication tools help centralize deal discussions
Cons
- Advanced customization options may be limited for highly complex deals
- Public pricing information is not available, requiring direct inquiry
- Scalability for extremely large enterprise-level transactions may be constrained
FirmRoom
More transparent virtual data room solution with flat-rate pricing
Best For
Organizations and deal teams seeking a cost-effective, easy-to-use data room for due diligence and confidential transactions
Overview
FirmRoom offers a virtual data room designed to simplify the document review and due diligence process with an intuitive interface and transparent, flat-rate pricing. The platform is engineered for fast onboarding and streamlined document management, making it ideal for small to mid-sized deals. While FirmRoom emphasizes ease of use and predictable costs, it may not offer the same level of advanced features or customization as more traditional, enterprise-level providers.
Pricing
Pricing details are available upon request. FirmRoom is known for its transparent flat-rate pricing model, which is significantly lower compared to traditional data room providers.
Key Features
Transparent Flat-Rate Pricing
Eliminates the need for per-page or per-user fees, offering a predictable cost structure without hidden charges.
Intuitive Interface & Fast Onboarding
Designed for simplicity, the platform allows users to set up data rooms quickly, often within minutes, with minimal training.
Efficient Document Management
Supports bulk file uploads, automated indexing, and fast file retrieval to streamline the due diligence process.
Modern Integrations
Integrates with popular tools such as Salesforce, Slack, and Office 365 to enhance workflow efficiency and collaboration.
Pros
- Predictable, transparent pricing with no hidden fees
- User-friendly interface with rapid self-service onboarding
- Cost-effective for small to mid-sized transactions
- Efficient bulk file management and automated indexing
Cons
- May lack some advanced features required for very complex, high-volume transactions
- Limited customization options compared to larger, enterprise-focused solutions
- Integration capabilities may be less extensive than those of legacy providers
Intralinks
Virtual Data Room solution for secure document management
Best For
Large enterprise data room requirements, M&A due diligence, and confidential document sharing
Overview
Intralinks offers a virtual data room solution designed to securely store, manage, and share sensitive documents during complex transactions. The platform emphasizes robust file management, granular access controls, and comprehensive audit trails to support data room needs. However, its extensive configuration options and opaque pricing model may require significant onboarding and may not be ideal for smaller teams or less complex projects.
Pricing
Pricing is available upon request and generally reflects enterprise-level usage.
Key Features
Secure Document Storage
Utilizes strong encryption for data in transit and at rest, ensuring confidential documents remain protected.
Granular Access Permissions
Offers detailed, role-based access controls to restrict document access and monitor usage.
Comprehensive Audit Trails
Tracks user activity throughout the data room to support compliance and internal reviews.
Advanced File Indexing & Search
Automatically indexes uploaded documents to facilitate quick and efficient file retrieval.
Pros
- Established provider with decades of experience in virtual data rooms
- Broad global support and compliance certifications
- Proven track record in handling high volumes of sensitive data
Cons
- Complex user interface that may require extensive training
- Opaque pricing model that necessitates direct consultation
- Over-engineered for simpler data room needs
- Potential integration challenges with legacy systems
- User interface may be unintuitive for first-time users
- Long onboarding process reported by some clients
iDeals
Secure virtual data room solution for M&A, due diligence, and document sharing
Best For
M&A transactions, legal teams, financial services, and corporate development
Overview
iDeals Virtual Data Room (VDR) is a secure online repository and collaboration platform used by businesses, M&A teams, legal advisors, and finance professionals for handling sensitive documents and streamlining due diligence, document sharing, and corporate transactions. The platform offers granular permission controls, document security features, and an integrated Q&A module for efficient deal management.
Pricing
Custom pricing requiring a quote, with tiered plans (Basic, Professional, and Enterprise) based on features and storage needs.
Key Features
Granular Permission Management
Seven key permission types controlling different aspects of document access with fence view security and customizable user roles.
Integrated Q&A Module
Built-in question-and-answer section to streamline communication between parties during due diligence and transactions.
Advanced Security Features
Multi-factor authentication, fence view (screen masking), watermarking, and encryption to protect sensitive information.
Analytics Dashboard
Comprehensive reporting on document usage, participant engagement, and user activity with customizable time periods.
Pros
- Mobile app available for iOS and Android for on-the-go access
- Comprehensive document management with version control and folder structures
- Integrated Q&A module for streamlined communication
- Strong security credentials with multiple protection layers
- Highly customizable permission settings and user roles
Cons
- Non-transparent pricing requiring custom quotes
- Limited storage (starting with 0.5 GB) on basic plans
- Slow upload speeds and document processing delays
- Steep learning curve for new users due to complexity
- Potentially expensive for small teams with simple document sharing needs
Digify
Secure document-sharing and virtual data room solution with advanced tracking features
Best For
Businesses seeking secure document sharing with tracking capabilities and essential VDR features
Overview
Digify is a secure document-sharing and virtual data room (VDR) solution designed for organizations that need to protect their critical files and manage transactions, deals, fundraising, or legal documentation. The platform includes various control options (document permissions, watermarking, viewing restrictions) and user analytics to simplify due diligence or compliance processes.
Pricing
Pro plan starts at $180/month (with annual billing at $130/month), Team plan at $480/month (annual billing at $275/month), and Enterprise plan with custom pricing.
Key Features
Document Security
Encryption, access control, dynamic watermarking, and advanced branding to protect sensitive information.
File Tracking & Analytics
Document view tracking, unique download prevention, and optional screenshot protection add-ons.
Granular Permissions
Different permission levels including view-only, print-allowed, download-enabled, and admin rights.
Collaboration Tools
Q&A sections, easy link sharing, and multiple user roles for streamlined teamwork.
Pros
- Intuitive interface with straightforward user experience
- Built-in dynamic watermarking to prevent content redistribution
- Branding options to add logos and brand colors
- Mobile-friendly interface for checking documents from anywhere
- Basic analytics to track user engagement
Cons
- Limited data rooms (3 in Pro plan, 10 in Team plan)
- Storage limitations (100 GB in Pro plan, 500 GB in Team plan)
- Some essential features like advanced watermarking or screenshot prevention are add-ons
- Q&A functionality may not be as robust as specialized solutions
- Higher pricing compared to alternatives for similar features
DocSend
Dropbox-owned secure document sharing and tracking platform for business documents
Best For
Sales teams, fundraising startups, and businesses needing document engagement analytics
Overview
DocSend is a web-based document management platform that lets users share and track sensitive documents securely. Acquired by Dropbox in 2021 for $165 million, it provides document analytics, controlled sharing options, and virtual data room capabilities. The platform is designed to help teams understand document engagement and protect sensitive information, though it primarily focuses on PDF file sharing.
Pricing
Personal plan at $15/user/month, Standard plan at $65/user/month, Advanced plan at $250/month (includes 3 users), and Advanced Data Rooms plan at $300/month. Enterprise pricing is custom.
Key Features
Document Analytics
Track page views, time spent on documents, and viewer engagement with basic reporting capabilities.
Access Controls
Password protection, email verification, expiration dates, and ability to instantly revoke access to shared documents.
Data Rooms (Spaces)
Create virtual data rooms for secure multi-file sharing with folder organization and customizable permissions.
Integrations
Connect with platforms like Salesforce, Dropbox, Gmail and other email providers for streamlined workflows.
Pros
- Real-time document tracking and engagement analytics
- Secure sharing with controlled access
- Version control without changing shared links
- Seamless integration with Dropbox ecosystem
- Lightweight data room functionality
Cons
- No free version available (only 14-day trial)
- Primarily supports PDF files with limited file type versatility
- No custom domain or white-labeling options
- Cannot be self-hosted for enhanced security
- Limited screenshot protection capabilities
- Interface can be complex for new users
Ansarada
AI-powered deal workflow platform with virtual data room capabilities
Best For
M&A transactions, capital raises, due diligence, and board governance
Overview
Ansarada is an AI-powered deal management platform that includes virtual data room capabilities with predictive insights. The platform focuses on preparing companies for transactions by organizing information securely and providing tools for deal preparation and execution. Ansarada's Pathways feature helps guide teams through standard deal processes and compliance requirements.
Pricing
Precise pricing requires a quote, with subscription plans starting around $339/month for basic data room functionality.
Key Features
AI Deal Insights
Artificial intelligence tools to predict outcomes and identify potential areas of concern during transactions.
Guided Workflow Templates
Pre-built Pathways for common deal types to help teams follow best practices throughout the deal lifecycle.
Comprehensive Security
Advanced controls including two-factor authentication, encryption, and detailed permission settings.
Document Organization
Structured framework for organizing and presenting deal documents with intuitive navigation and search.
Pros
- AI capabilities provide unique insights during deals
- Guided workflows help standardize processes
- Strong security features including detailed audit logs
- Modern, intuitive interface
- Strong customer support reputation
Cons
- Higher price point compared to simpler VDR solutions
- Advanced features may have a learning curve
- Some features may be redundant for smaller, straightforward deals
- Full functionality requires commitment to the Ansarada ecosystem
FORDATA
European-based VDR solution with strong security features and multinational support
Best For
European businesses conducting cross-border transactions and requiring multilingual support
Overview
FORDATA is a European virtual data room provider offering secure document sharing for due diligence, M&A, and financial transactions. The platform features AI-powered tools like document redaction and translation capabilities for cross-border deals. It maintains strong data security with comprehensive permissions and activity monitoring.
Pricing
Pricing starts at €199/month (approximately $222) for the VDR Lite version, with scalable options available.
Key Features
AI-Powered Document Processing
Automated document redaction with AI technology to help anonymize sensitive information.
Multilingual Support
Document translation into 59 languages to facilitate cross-border deals and international collaboration.
European Data Compliance
GDPR-compliant data centers located in the EU for businesses concerned with European data regulations.
24/7 Expert Support
Round-the-clock assistance from transaction experts to help navigate complex deals.
Pros
- Strong focus on European data compliance and security
- Excellent multilingual capabilities for international transactions
- AI-powered document processing tools
- Responsive customer support with transaction expertise
- Transparent pricing structure
Cons
- Less established presence outside Europe
- Some advanced features only available in higher-tier plans
- Interface may not be as modern as newer competitors
- Limited integration options compared to larger providers
Securedocs
Simple, secure VDR with flat-rate pricing and rapid setup
Best For
Small to medium businesses seeking straightforward data room functionality without complex features
Overview
SecureDocs offers a straightforward virtual data room solution focused on simplicity, security, and transparent pricing. The platform enables rapid setup (often within 10 minutes) and emphasizes ease of use with minimal training required. SecureDocs provides essential security features like two-factor authentication, customizable NDAs, and detailed audit logs without the complexity of enterprise-focused competitors.
Pricing
Flat-rate pricing starting at $250/month per data room with unlimited users, storage, and customer support.
Key Features
Quick Setup Process
Ready-to-use data room that can be configured in minutes without IT support or extensive training.
Flat-Rate Pricing
Transparent, all-inclusive pricing with no hidden fees, add-ons, or per-page charges.
Essential Security Features
Two-factor authentication, customizable NDAs, digital rights management, and detailed access logs.
Document Management
Drag-and-drop uploading, version control, and folder organization for efficient document handling.
Pros
- Straightforward, intuitive interface requiring minimal training
- Transparent, predictable pricing with no hidden costs
- Rapid setup and deployment for time-sensitive deals
- Unlimited users and storage included in standard pricing
- Responsive customer support
Cons
- Limited advanced features compared to enterprise-focused competitors
- Fewer customization options for complex workflows
- Basic analytics capabilities compared to specialized platforms
- Limited AI-powered functionality
- May not scale well for very large, complex transactions
Datasite
Enterprise-grade VDR with AI capabilities for complex transactions
Best For
Large-scale M&A transactions, particularly for sell-side dealmakers
Overview
Datasite (formerly Merrill Datasite) is an enterprise-grade virtual data room provider specializing in complex M&A transactions. The platform leverages AI technology for document categorization, redaction, and analytics, streamlining due diligence for large deals. Datasite offers comprehensive security features, regulatory compliance, and 24/7 support in multiple languages for global transactions.
Pricing
Custom enterprise pricing based on project requirements, with estimates typically starting well above $10,000 for significant transactions.
Key Features
AI-Powered Document Categorization
Machine learning algorithms automatically sort and organize documents to streamline setup and due diligence.
Advanced Analytics Dashboard
Comprehensive reporting on user activity, document engagement, and deal progress metrics.
Global Support Infrastructure
24/7 support in 18+ languages to assist with complex, international transactions.
Enterprise Security
SOC 2 Type II certified infrastructure with advanced encryption, permission controls, and compliance features.
Pros
- Powerful AI capabilities for document organization and insights
- Comprehensive security certifications and compliance features
- Robust analytics for tracking deal progress
- Excellent global support infrastructure
- Purpose-built tools for specific transaction types
Cons
- High price point compared to mid-market alternatives
- Complex interface with steeper learning curve
- May be overengineered for smaller, straightforward transactions
- Setup and configuration can be time-consuming
- Pricing lacks transparency and requires custom quotes