Dynamic document watermark

Watermarking is a crucial feature in Papermark that allows you to protect your sensitive documents with customizable text overlays. This guide will walk you through how watermarking works in Papermark and how to use its various features effectively.

What is Watermarking?

Watermarking is a technique used to add a visible or invisible layer of text or image to a document, helping to identify its origin, ownership, or confidentiality status. In Papermark, watermarking is implemented as a customizable text overlay that can be applied to your shared documents.

Dynamic Watermarking

Dynamic watermarking is a feature that allows you to add a watermark to your documents that changes based on the viewer's information. This is useful for protecting your documents from unauthorized access and ensuring that the document is only accessible to the intended viewers.

Accessing the Watermark Feature in Document

1. Log into your Papermark account.
2. Navigate to the document you want to watermark.
3. Click on the particula Link "Settings" tab for the specific document

Accessing the Watermark Feature in Data Room

1. Log into your Papermark account.
2. Navigate to the Data Room you want all documents to be watermarked.
3. Click on the particula Link "Settings" tab for the specific

Other links to the same data room will not be watermarked if you dont want it to be.

Enabling Watermarking

1. In the document settings page, find the "Apply Watermark" section.
2. Toggle the switch to enable watermarking.
3. Once enabled, you'll see additional configuration options.

Configuring Your Watermark

1. Watermark Text: Enter the text you want to appear as a watermark. You can use dynamic variables like {{email}}, {{date}}, {{time}}, {{link}}, and {{ipAddress}} for personalized watermarks. or dynamic variabke like {{email}}

2. Set Dynamic Watermark Variables:

You can set dynamic watermark variables to personalize the watermark for each viewer. So each viewer will see their own information like:

3. Advanced Configuration: Click the "Configure" button to access advanced settings:

   • Tiling: Choose whether the watermark should be repeated across the document.
   • Position: Select where the watermark should appear on the page.
   • Rotation: Set the angle of the watermark text.
   • Font Size: Adjust the size of the watermark text.
   • Color: Pick a color for the watermark.
   • Opacity: Set the transparency level of the watermark.

Best Practices for Using Watermarks

• Use Dynamic Variables: Incorporate variables like {{email}} or {{date}} to create unique watermarks for each viewer.
• Balance Visibility and Readability: Adjust opacity and font size to ensure the watermark is visible without obscuring the document content.
• Consider Document Type: Different documents may require different watermark styles. Experiment to find what works best for your needs.
• Regular Updates: Periodically review and update your watermark settings to maintain security.

Conclusion

Watermarking in Papermark provides a powerful tool for protecting your sensitive documents while maintaining flexibility in how that protection is applied. By customizing your watermarks, you can ensure that your shared documents remain secure and traceable.

For more information on document security, check out our articles on document analytics and access controls. If you have any questions or need further assistance, please contact our support team.

Protect document with Watermark