PandaDoc Rooms: Quick overview

PandaDoc has recently introduced their Rooms feature, aiming to simplify how sales teams manage and share content with stakeholders. In this overview, we'll explore what PandaDoc Rooms offers and how it compares to modern data room solutions like Papermark.

PandaDoc Rooms explained

PandaDoc Rooms is a new feature in the PandaDoc platform that provides a user-friendly hub designed to help sales teams close more deals and shorten deal cycles. It offers improved document sharing, stakeholder management, and enhanced communication with prospects and buyers.

Key features of PandaDoc Rooms

Sales content organization

PandaDoc Rooms provides a centralized hub for all your sales materials, making it easy to store, organize, and access content when you need it. Teams can not only upload existing materials but also create new content directly within the room using a variety of interactive elements. The platform offers a rich editor with blocks and fields such as:

• Dynamic form fields and text blocks
• Signature and date fields
• Tables and pricing calculators
• Video embeds and multimedia content
• Interactive checklists and questionnaires

The organized storage system allows for quick retrieval of materials, while the intuitive interface ensures stakeholders can easily navigate through available resources. This combination of content creation and management tools makes it simple to build and maintain a comprehensive sales content library.

Collaboration tools

Team collaboration is streamlined through built-in tools that enable sales teams to work together effectively. Sales representatives can create and refine pitches collaboratively, track document interactions in real-time, and maintain clear communication channels with stakeholders. Key collaboration features include:

• Real-time document editing and version control
• Team messaging and feedback tools
• Action plan functionality for assigning and tracking tasks
  • Set up specific tasks for collaborators (e.g., "review and sign contract")
  • Create meeting scheduling requests
  • Track task completion status
  • Coordinate team activities within the data room

Security and access control

Security is a core component of PandaDoc Rooms, with robust features to protect sensitive sales materials. Administrators can:

• Set granular permission levels for different user groups
• Monitor document access and activity in real-time
• Implement custom security policies

How to use PandaDoc Rooms

1. Setting up your room

• Create a new room from your PandaDoc dashboard
• Choose a template or start from scratch
• Configure basic settings and permissions

2. Organizing content

• Upload your sales materials to the platform
• Create logical folder structures
• Tag and categorize content for easy retrieval

3. Managing access

• Invite team members and stakeholders
• Set appropriate permission levels
• Configure viewing and editing rights

4. Tracking engagement

• Monitor document interactions
• Review access logs
• Generate activity reports

PandaDoc Rooms pricing and availability

PandaDoc Rooms is available for:

• Business accounts
• Enterprise accounts
• Limited to 3 Rooms on Business plan
• Unlimited Rooms on Enterprise plan

Note: For the most up-to-date pricing information, please visit the official PandaDoc website as prices and plans may change over time.

Limitations of PandaDoc Rooms

While PandaDoc Rooms offers useful features for sales teams, it has some limitations:

1. Limited to Business and Enterprise accounts
2. Restricted number of rooms on Business plan
3. No self-hosting option
4. Limited customization compared to dedicated data room solutions

Why consider Papermark as an alternative?

Papermark offers a virtual data room solution with robust security features designed for sensitive document sharing. The platform includes dynamic watermarking that automatically adds viewer information to documents, password protection for controlled access, and comprehensive security policies.

For teams that need detailed engagement insights, Papermark provides advanced analytics that track viewer behavior, time spent on each page, and detailed engagement metrics.

As an open-source platform, it supports self-hosting options and can be customized to meet specific organizational requirements.

Try Papermark data room

Feature comparison

Conclusion

PandaDoc Rooms provides a comprehensive solution for sales teams within the PandaDoc ecosystem. For organizations seeking additional security features and detailed analytics, Papermark offers an open-source alternative with features like dynamic watermarking and page-level engagement tracking for secure document sharing and stakeholder management.

Learn more about Data Room features